Tetra Tech has supported clients with IMDS reporting since 2001 and has developed workarounds and optimizations to make reporting more successful.

Several third party vendors offer commercial applications, which support IMDS reporting.  Tetra Tech has experience implementing and using these solutions, and can recommend a solution that may be a good investment for your company. However, not every company has the budget to invest in commercially developed software applications as an aid for IMDS reporting. For that reason, we have created helpful tools and templates, which you can download and use for free. These tools have been refined and optimized based on lessons learned from hundreds of IMDS reporting projects, and were specially designed to proactively address commonly encountered IMDS reporting problems.

If you have multiple OEM customer requirements, you will require a carefully designed approach to material content reporting.  Our tools and templates combine relevant customer requirements and automatically create a “Consolidated Set of Customer Requirements”, based on common parts and materials, substances of concern, data quality requirements, and IMDS reporting deadline dates. By using these free tools, companies can efficiently collect, aggregate, and report data into IMDS. Managing data for all customers with one tool requires far less time than approaching each customer, request, and deadline as completely independent efforts, which can build in enormous redundancy as the same components will need to be reported over and over again in IMDS.

If you have suggestions for any other types of tools and templates, or if you have any helpful tools you have discovered and want to share with the IMDSPortal user community, please contact us at imds@tetratech.com and we will post these on this site.

Template 1 — Quick Reference Guide to Use as a Checklist for Multiple OEM Requirements

The intent of this reference guide is to provide a high level synopsis of the major OEM requirements at a quick glance. This can then be used as a checklist to ensure that all your IMDS submissions conform to all your OEM requirements and will reduce the redundancy in your IMDS reporting process.  You will no longer need to handle your data in separate OEM “buckets.”

Feel free to use this guide as a template to extend to ALL your customer requirements by adding new OEMs and Tier 1s to the template.  Or, contact us to request your OEMs and Tier 1s to be added to the template in our upcoming new version release of this template.

This guide is not to be considered a replacement or copy of the published OEM requirements found in IMDS. For detailed information specific to each item listed in each of the OEM tabs, please refer to IMDS Public Pages “OEM Specific Requirements.”

Template 2 — Corporate IMDS Reporting for Multiple Facilities

This template is used to collect data from multiple internal facilities and report the data to multiple customers in IMDS.

Template 3 — Supplier Requests and IMDS Contact Information Updates

This template is used to collect data from multiple suppliers and also to update supplier contact information.

Template 4 — Customer Request Tracking Log

The intent of this tracking sheet template is to document IMDS submission activities to your customer base. This tracking sheet captures details such as individual part numbers (both yours and your customer’s), supplier codes, customer facility location and IMDS ID# and submission status.

Using this tracking sheet to document/track reasons for rejections can also assist with avoiding repeated rejections for the same reason. Also beneficial is tracking versions of IMDS ID#s when recertification / updates are required. You can avoid unnecessary resubmissions due to the creation of new datasheets when new versions are required.

Template 5 — Customer Tracking Log

This template is used to track your progress with each of your customers’ requirements and efficiently report in a manner that allows a single submission per customer, rather having to re-do each submission for each customer.

This request tracking sheet can be most helpful for companies that have a multiple and/or large customer base. The intent of the Request Tracking Sheet is to provide a quick “snap-shot” of your company’s IMDS activities. It is most useful when you are required to provide periodic IMDS reporting internally at a high-level.